Last updated: March 2026. Compliant with Regulation (EU) 2016/679 and the Belgian Law of July 30, 2018
The controller for the processing of personal data is:
As a small-scale sports club, Dynamis Taekwon-Do is not required to appoint a mandatory Data Protection Officer (DPO). The data controller directly assumes these responsibilities.
We collect and process the following personal data, for two distinct purposes:
| Purpose | Collected Data | Legal Basis (GDPR) |
|---|---|---|
| Contact Form | Last name, first name, email address, message | Legitimate interest (Art. 6.1.f) |
| Member Area | Member number (assigned by the club manager), last name, first name, rank, subscription type, registration date | Performance of a contract (Art. 6.1.b) |
| Internal Messaging (Member Area) | Content of messages exchanged with the instructor | Performance of a contract (Art. 6.1.b) |
| Connection Status | Online/offline status, date of last activity | Legitimate interest (Art. 6.1.f) |
| Site Audience Measurement | Anonymized navigation data (Google Analytics) | Consent (Art. 6.1.a) |
Member Area: The member number is manually assigned by the club manager upon registration — you cannot choose it yourself. Authentication is based on this number, your first name, and your last name. These details are verified server-side via a secure session (HTTP-only session cookie). No password is stored. Member area data is strictly used to provide you access to your personal documents and grading videos.
Privacy by Design: This site was built applying the principle of data minimization (Art. 5.1.c GDPR). Only the data strictly necessary for each purpose is collected. No automated profiling, no automated decision-making (Art. 22 GDPR), and no processing for marketing purposes are carried out.
Each processing activity is based on a distinct legal basis, in accordance with Art. 6 of the GDPR:
We implement the appropriate technical measures to protect your data:
In accordance with the GDPR and the Belgian Law of July 30, 2018, you have the following rights:
| Right | GDPR Article | What this means |
|---|---|---|
| Access | Art. 15 | Obtain a copy of your data |
| Rectification | Art. 16 | Have inaccurate data corrected |
| Erasure | Art. 17 | Request the deletion of your data |
| Restriction | Art. 18 | Temporarily restrict processing |
| Objection | Art. 21 | Object to processing based on legitimate interest |
| Portability | Art. 20 | Receive your data in a structured, commonly used and machine-readable format (e.g. CSV) |
| Refusal of automated profiling | Art. 22 | No automated decision-making or profiling is performed on this site |
To exercise these rights, contact us at: dynamis.taekwondo@gmail.com. We will respond within one month (GDPR legal timeframe). For complex requests, this period may be extended by two further months, with prior notification.
OVHcloud (website host)
The website and Member Area data are hosted by OVH SAS, a French company whose servers are located in the European Union (France). OVH is subject to European data protection law.
Headquarters: 2 rue Kellermann, 59100 Roubaix, France.
OVH Privacy Policy: ovhcloud.com/en/personal-data-protection
Google LLC (Google Maps)
The map embedded on the Info page is provided by Google Maps (Google LLC, United States). Google may collect browsing data via third-party cookies. Privacy Policy: policies.google.com/privacy
Google LLC (Google Analytics)
Used to measure site traffic. Privacy Policy: policies.google.com/privacy
Member Area data is hosted by OVHcloud in France and does not leave the European Union.
The following services involve data transfers outside the EU, framed by appropriate safeguards:
If you believe your rights are not being respected, you may lodge a complaint with the Data Protection Authority (DPA), the Belgian supervisory authority:
We do, however, encourage you to contact us first at dynamis.taekwondo@gmail.com so we can resolve any issues amicably.